![]() To notify the delegate of the new permissions, select the Send permissions summary check box.Editor - the delegate can do everything that an Author has permission to do and can modify and delete the items that the manager created.The delegate cannot modify or delete something the manager created. For example, a delegate can create task requests and meeting requests directly in the manager's Calendar folder and then send the item on the manager's behalf. Author - the delegate can read and create items, and modify and delete items that he or she creates.Reviewer - the delegate can read items in the manager's folder.If you want your delegate to work with more than calendar you'll need to change the default permissions.įor each, you'll choose from these access levels: If all your delegate needs is to work with your calendar and meeting requests and responses, the default permission settings are appropriate. In the Permissions dialog box, you can select access levels.Click the name of the person who will be your delegate, then click ADD.In the Choose a Person dialog box, type the person's name and Outlook will display probable matches.Below the Delegates who can act on my behalf text block, click the plus sign (Add).Highlight the account to which you'll be granting access, then click Advanced.On the left, all your mail accounts will be listed. Note: If you want copies of meeting requests and responses that you receive to be sent to a delegate, ensure that the delegate is assigned Editor (can read, create, and modify items) permission to your Calendar folder, and then select the Delegate receives copies of meeting-related messages sent to me check box. Note: If you want to remove all Delegate Access permissions, don’t click Permissions but instead click Remove and skip the rest of these steps.Ĭhange the permissions for any Outlook folder that the delegate has access to. Top of Page Change permissions for a delegateĬlick the name of the delegate for whom you want to change permissions, and then click Permissions. For instructions, see Manage another person's mail and calendar items. Once you add someone as a delegate, they can add your Exchange mailbox to their Outlook profile. When a message is sent with Send As permissions, only the your name appears. Messages sent with Send on Behalf permissions include both the delegate's and your names next to From. There is no way to grant access to private items in only specified folders. This includes all Mail, Contacts, Calendar, Tasks, Notes, and Journal folders. Important: This setting affects all Exchange folders. If you want, select the Delegate can see my private items check box. ![]() To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box. When the delegate responds to a meeting on your behalf, it is automatically added to your Calendar folder. Note: By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder. Meeting requests and responses will go directly to the delegate's Inbox. You can leave the Inbox permission setting at None. If a delegate needs permission to work only with meeting requests and responses, the default permission settings, such as Delegate receives copies of meeting-related messages sent to me, are sufficient. In the Delegate Permissions dialog box, accept the default permission settings or select custom access levels for Exchange folders. Note: The delegate must be a person in your organization's Exchange Global Address List (GAL). Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list. The Outlook status bar displays the connection status. If Add doesn’t appear, an active connection might not exist between Outlook and Exchange. The delegate isn’t granted permission to read other messages in your Inbox.Ĭlick Account Settings, and then click Delegate Access. By default, the delegate can read only your meeting requests and responses. A delegate automatically receives Send on Behalf permissions.
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